Registration

Quick Links

Fees and Deadlines

Registration Packages: Plus vs Basic vs Lite

The Plus and Basic options are for in-person participants. They both include:

• Access to all scientific sessions
• The right to present one accepted paper/abstract at the conference
• One paper published in the conference proceedings (for submissions accepted as full/short papers)
• Free (during 4-5 weeks after the conference) online access to the conference proceedings via Springer
• Registration materials, conference guide/program, and giveaway items
• Lunches and coffee breaks
• All taxes and VAT (where applicable)
• Welcome Reception / Icebreaker

The only difference between Plus and Basic is that Plus includes the conference dinner, while Basic does not.

The Lite package is for authors of accepted contributions who are unable to join us in Hamburg.
This option guarantees the publication of the registered paper in the proceedings.
Authors who register with this option will be invited to upload (entirely optional) their presentation slides to a repository, which will be made available to all registered participants.

Important Notes

1) If a paper has several co-authors, only one (the speaker) needs to register it (at the author rate). All other (non-presenting) co-authors don’t have to register, but are welcome to do so as non-authors (as in “non-presenter”).

2) Student registrants are required to e-mail us valid proof of student status (for example, a scanned copy of student ID), with clearly displayed expiration date, right after registering.

3) The registration fee includes one paper in the proceedings (for submissions accepted as full/short papers).
Two more publications can be registered by the same presenting author, each adding 300 EUR to the standard fee.
Extra abstracts (for those submissions accepted as “Presentation Only – Oral/Poster”) can also be registered, each adding 100 EUR to the standard fee.

Meeting Format – What to Expect

Just like ICCS 2025, ICCS 2026 will be a fully in-person event.
There will be neither online presentations nor streaming of the in-person talks.
However, there will still be a registration option (incl. publication) for authors of accepted contributions who are unable to join us in Hamburg.

Payment Methods and Details

Details will be announced closer to the notification deadline.

⇒ You can pay by bank transfer or credit card (through Stripe).

⇒ If you pay by bank transfer, please note that:

• All bank payments must be made in EUR and all bank transfer costs must be covered by the sender. Failure to do so may result in the cancellation of your registration.
• We will need you to email us a bank transfer confirmation document/receipt. This will allow us to trace your payment and will serve as temporary proof until payment is effectively received on our end.

⇒ If you pay by credit card through Stripe, please note that we do neither store nor have access to your credit card details. Your credit card is processed through Stripe, one of the most well-known and reputed payment platforms in the world.

⇒ The payment receipt will be emailed to you a few weeks after your registration is complete, or given to you when you check in at conference welcome desk. Please allow for some time in this, as our accountancy will be processing hundreds of invoices.

⇒ Note to on-site registrants: On-site registration payments can be made either in cash or through the Stripe payment platform.
The onsite registration option is only for non-presenters. All presenters must register their papers by 10 Aprils.

Cancellation Policy

1. The Organizing Committee reserves the right to cancel a registration.

2. A registration will be considered complete only after payment on our end has been received and all required participant data has been provided.

3. Cancellations must be made in writing to iccs.conference@intellegibilis.com. Cancellation fees will be calculated based on the date when the secretariat receives this notice.

4. Authors can cancel their registration until 19 April 2026, 23:59 AoE Time.
The applicable cancellation fee will be 50% of the registration fee plus any bank handling charges.
Cancellations (from authors) requested after the above deadline will not be accepted.

5. Non-Authors can cancel their registration until 29 May 2026, 23:59 AoE Time.
The applicable cancellation fee will be 50% of the registration fee plus any bank handling charges.
Cancellations requested after the above deadline will not be accepted.

6. Changes to registration type (in-person to online) will not be refundable after 26 April 2026, 23:59 AoE Time.

The UvA Peter Sloot Fund

The UvA Peter Sloot Fund offers financial support to ICCS participants who can not afford the conference costs, typically students from low-income countries. The condition is that the participants have a paper accepted and presented at the conference in-person, on a topic related to computing of complex systems.

The grant is of up to 800 Euro per participant, partly covering the conference fee and/or travel. Presenting authors can indicate they need support during the registration process. Travel reimbursement is after presentation at the conference, upon receipt of a one-paragraph report with a photo taken at the conference.

Please note that applying for support (during registration) does not guarantee that it will be granted. The conference receives many applications, while only a limited number of grants is available.

Invitation Letters for Visa Applications

Invitation letters will only be issued once your registration and payment have been completed.
All details are available at: https://www.iccs-meeting.org/iccs2026/invitation-letters-visas/

Attending ICCS – Childcare @DESY

We are working on childcare options for parents who are attending ICCS and bringing their children.
Please check this page regularly for updates.